Implementation

At CarbonSystems we have developed a tried and tested methodology to support the deployment of our ESP platform. Our Software PLUS Service implementation strategy is built around a collaborative process that ensures consistent and quality client outcomes. Where necessary, we will tailor our software and services to your needs and preferences to ensure we deliver a solution that best fits your sustainability management and reporting objectives. The key elements of our methodology are as follows:

1. Project Initiation

CarbonSystems will initiate the project setup with:

• A ‘kick-off’ meeting to confirm the project approach, protocols and governance
• Defining the scope in preparation for the Client Workshop

2. Client Workshop

A facilitated scoping workshop addressing:

• Scope of works, project timeline, responsibilities and nominated project teams
• Energy sources, carbon emissions and other environmental measures to be tracked by your organisation
• Organisational structure and reporting hierarchy
• Data mapping – assess current flow and format of consumption and emissions data

3. System Configuration

Configuration and set-up of ESP includes:

• Configuring a hierarchy for your organisational structure
• Loading all location information along with classifications and attributes data if appropriate (sq meters, no. of FTE’s etc.)
• Configuring accounts in ESP for all indentified emission sources and linking them to relevant emission factors

4. Ongoing Data Plan

We work with your team to:

• Undertake a comprehensive data mapping exercise identifying all sources, formats and suppliers of energy and emissions data
• Create an Ongoing Data Plan
• Build connectors to automated data sources
• Enable user logins

5. Historical Data Plan

We provide guidance for you to collect the required data in the required format for historical data collection and load, including:

• Review and manipulation of existing data formats to upload
• Completeness and accuracy testing of uploaded data

6. Reporting

A comprehensive workshop to scope your reporting requirements, including:

• Develop any custom reports as required
• Assist in the configuration of a reporting schedule in ESP to automatically reports to nominated individuals in your organisation on a periodic basis
• Identify any external data publishing requirements, and set up widgets and web-services that can be configured to run on your intranet or websites
• Provide training in configuring reports through the custom Report Writer

7. Training

CarbonSystems standard practice is to provide training and handover to the nominated System Administrators:

• Conducted on your live site with key system users during the course of the implementation to ensure the highest level of user familiarisation
• Hands on training to ensure users are skilled at performing the day to day administration tasks
• Remote users can be included in training via webinar

8. Support Transition

Generally we anticipate our project engagements to run for about 3-4 months – from commercial sign-offs through to handover